Email etiquette still matters for Ghana jobs, scholarships, and university admin even when WhatsApp feels faster. Clear subject lines and polite structure make you look reliable.
Core rules
- Use a professional address (name@… not party2005@)
- Write a specific subject: “Application for Sales Intern Ama Mensah”
- Greet with a name when known
- State purpose in the first two lines
- Keep paragraphs short
- Sign off with full name, phone, and role/school
- Attach PDFs with clear filenames
Examples (patterns)
Requesting a transcript: state student ID, programme, number of copies, and pickup/email preference.
Following up a job: reference the role, date applied, and one sentence of value not “did you see my CV??”.
Asking a lecturer: course code, question, what you already tried.
What to avoid
- ALL CAPS
- Emoji-heavy formal requests
- Huge image signatures
- Sending WhatsApp-speak to HR
- Replying-all disasters
Related
CV structure, introduction letters.
FAQ
Is “Dear Sir/Madam” okay?
Yes when you lack a name; find a name when possible.
How fast should I follow up?
After a reasonable window stated in the advert polite once, not daily spam.
CC rules?
CC people who truly need visibility; BCC for large privacy-sensitive lists.
Write emails like a professional handshake: clear subject, purpose first, short paragraphs, and clean attachments. It is a low-effort way to stand out.
Disclaimer
Sengideons.com does not host any files on its servers. All point to content hosted on third-party websites. Sengideons.com does not accept responsibility for content hosted on third-party websites and does not have any involvement in the same.
