Google Sheets is a free-enough browser spreadsheet for Ghana SMEs tracking sales, inventory, and expenses — especially when multiple people need access without buying desktop Excel for everyone.
Start with these sheets
- Daily sales log (date, item, qty, amount, payment method)
- Expense log (rent, airtime, transport, stock)
- Simple inventory (item, stock in, stock out, balance)
- Customer list with phone numbers (privacy careful)
Skills to learn first
- Headers + freeze row
- SUM and basic formulas
- Filters for date ranges
- Data validation for payment method dropdowns
- Sharing permissions (view vs edit)
Excel concepts transfer — Excel basics.
Operational tips
- One person owns structure; others enter data
- Backup exports weekly to Drive — Drive tips
- Do not put MoMo PINs in sheets
- Reconcile to bank/MoMo statements weekly
FAQ
Sheets or Excel?
Sheets for collaboration; Excel if your workflow needs desktop power.
Can I use it offline?
Limited offline exists — plan for connectivity.
Is it enough for GRA?
It helps records; filing still follows GRA rules — returns basics.
Track SME money in clean Google Sheets with sales, expenses, and stock tabs. Shared access plus weekly reconciliation beats memory and scattered WhatsApp notes.
Disclaimer
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